Plan your event

Everything you need to know to organize a Startup Weekend, from team roles and event logistics to sponsors and renewal.

Planning Sheet

A one-stop project management tool template for Startup Weekend organizers which helps the team stay on track and keep important information in one place.

Organizer checklist

A fun Trello board template to help you check off important tasks at the times that they need to be worked on, with the option of assigning tasks to team members and setting deadlines.

Tools for participants

Useful tools to help participants prepare for the weekend, tools they can use during the weekend to help build their startup, and tools for after the weekend for growing their startup and professional development.

Your event team

An explanation of individual roles that should be covered by the organizing team, and how to work with your facilitator, volunteer team, and mentors, judges and speakers.

Organizing team

Team roles and responsibilities.


Facilitator responsibilities and how to work effectively with your facilitator.


Event volunteer management and outreach

Mentors, judges and speakers

Management of your event mentors, speakers and judges, including best practises, who to reach out to, and judging criteria.

Event logistics

All logistical aspects of planning your event, from picking a venue to managing your finances.

Date, venue, and catering

How to pick a date, a venue, and catering that will ensure maximum participation and enjoyment.


Preparation techniques and advice on how to handle emergency situations.


Financial requirements, ticketing, our refund policy, and budgeting.


How to raise sponsorship and best practices for working with your sponsors. 

Post event and renewal

Wrapping up your event, your community leader journey, and guidance for participants on what’s next.